Privacy Policy
Last updated: July 15, 2026
Jazz Philadelphia respects your privacy. This Privacy Policy explains what information we may collect when you visit jazzphiladelphia.org, how we may use and share that information, and the choices available to you.
Information We Collect
Information you provide
We may collect information that you voluntarily submit through our website, including:
- Your name, email address, telephone number, and mailing address
- Information submitted through contact, application, nomination, volunteer, event, or registration forms
- Newsletter and mailing-list subscriptions
- Donation information, including donation amount, billing details, and related messages
- Organization, employment, professional, or biographical information submitted for our programs
- Photographs, media, stories, news tips, comments, and other material you choose to submit
- Any other information you include in a message to us
Donations and payments
When you make a donation or payment, your payment information is collected and processed through our donation and payment-service providers. Their privacy policies and terms also apply to their handling of your information.
Jazz Philadelphia may receive information about the transaction, such as your name, contact information, donation amount, payment status, and transaction date. We do not use complete payment-card information for marketing purposes.
Information collected automatically
When you visit the website, we and our service providers may automatically collect certain technical information, including:
- Your IP address
- Browser and device type
- Operating system
- Pages viewed and links selected
- Referring website
- Approximate location derived from your IP address
- Date, time, and duration of visits
- Cookie and similar technology identifiers
We may use this information to operate the website, understand how it is used, improve performance, prevent abuse, and measure the effectiveness of our communications.
How We Use Information
We may use collected information to:
- Respond to questions and requests
- Process donations and provide transaction records
- Administer programs, applications, nominations, events, and volunteer opportunities
- Send newsletters, announcements, event information, and other communications you request
- Publish content that you submit for publication, with your permission
- Maintain and improve the website
- Understand website traffic and engagement
- Protect the website, our organization, and our visitors from spam, fraud, misuse, or security threats
- Meet accounting, tax, reporting, and other legal obligations
- Enforce our agreements and policies
Email Communications
If you subscribe to our mailing list or otherwise request updates, we may send you news, program information, event announcements, fundraising messages, and related communications.
You may unsubscribe from marketing emails at any time by using the unsubscribe link included in those messages. We may still send necessary administrative or transactional messages, such as donation receipts or responses to your requests.
Cookies and Similar Technologies
Our website may use cookies, pixels, local storage, and similar technologies. These technologies help the website function, remember preferences, measure traffic, improve performance, and protect forms from spam or abuse.
You can usually control cookies through your browser settings. Blocking some cookies may cause parts of the website to function incorrectly.
Analytics
We may use analytics services to understand how visitors use the website. These services may collect information such as your IP address, device information, pages visited, and interactions with the website.
Where available, you may limit analytics cookies through your browser settings or the website’s cookie controls.
Embedded Content and Third-Party Services
Pages on our website may include content or features provided by other organizations, such as videos, maps, social-media posts, event tools, payment forms, or email signup forms.
These third parties may collect information, use cookies, or track your interaction with their content according to their own privacy policies. Jazz Philadelphia does not control the privacy practices of third-party services.
How We Share Information
We do not sell your personal information.
We may share information:
- With service providers that help us host and operate the website, process donations, manage forms and email, provide analytics, prevent spam, or administer programs and events
- With program or event partners when necessary to fulfill your request or administer an activity, and where appropriate notice or permission has been provided
- With professional advisers, auditors, accountants, or legal counsel
- When required by law, subpoena, court order, or other legal process
- When reasonably necessary to protect the rights, safety, property, or security of Jazz Philadelphia, our visitors, or others
- In connection with a merger, reorganization, transfer of assets, or similar organizational change
Service providers may access information only as necessary to perform services for us and are subject to their own contractual and legal responsibilities.
Public Submissions
Information submitted for publication—including artist profiles, nominations, photographs, news tips, biographies, event listings, comments, and stories—may become publicly available if selected for publication.
Please do not submit sensitive personal information that you do not want made public. If you submit information about another person, you are responsible for having permission to provide it.
Data Retention
We retain personal information only for as long as reasonably necessary for the purposes described in this policy, including providing services, maintaining organizational records, meeting legal and tax requirements, resolving disputes, and protecting against fraud or abuse.
Retention periods may vary depending on the type of information and why it was collected.
Data Security
We use reasonable administrative, technical, and organizational measures intended to protect personal information. However, no website, electronic transmission, or storage system can be guaranteed to be completely secure.
Your Choices and Requests
Depending on your location and applicable law, you may be entitled to request that we:
- Provide access to personal information we maintain about you
- Correct inaccurate information
- Delete certain information
- Stop or limit certain uses of your information
- Provide a copy of certain information
- Honor a withdrawal of consent where processing is based on consent
We may need to verify your identity before completing a request. Some information may be retained when required by law or for legitimate organizational purposes.
To submit a privacy request, use our contact page at:
Children’s Privacy
Our website is not directed to children under 13, and we do not knowingly collect personal information directly from children under 13 without appropriate consent.
If you believe a child has submitted personal information to us improperly, please contact us so that we can review and, where appropriate, delete it.
Links to Other Websites
Our website may link to websites operated by other organizations. We are not responsible for their content, security, or privacy practices. We encourage you to review their privacy policies before providing personal information.
Changes to This Policy
We may update this Privacy Policy periodically. When we make changes, we will post the revised policy on this page and update the “Last updated” date.
Contact Us
For questions or requests concerning this Privacy Policy, contact Jazz Philadelphia through:
Mailing address:
Jazz Philadelphia
c/o Kimmel Center
300 S. Broad Street
Philadelphia, PA 19102